RVS Mosaics

ACH Drafting
ACH Drafting is an additional module that you can purchase for your RVS Mosaics system. This allows your customers to sign up to have their balances automatically drafted from their bank accounts each month, ensuring that they never miss a payment. This will require information from your system's bank to set up. When you process a draft, the system will generate a file with the payment information for each customer that is registered to pay via Bank Draft. You would then submit this file to your bank. The exact method of submission will differ from bank to bank, but it is typically online from a portal on their website.
If you would like to inquire about adding ACH Drafting to your system, please contact Stephanie. Additional information can be found here on our website.

Processing Drafts
Once you have the ACH Program set up and have entered your customers to the system, you will be able to do your monthly drafts. To start a draft, go to Alternate Menu > Bank Draft Program > 3. Process Drafts.

The program will give you a warning that this process will apply payments to the accounts. You may want to make a backup before proceeding further.

Next, you may receive a message informing you that a draft file already exists. This is typical unless you delete your file each month after uploading to your bank. You can click Yes to continue.

Then you will see a calendar pop up. This is where you will set your Effective Entry Date for the draft payments. This is the day that the bank will actually process the payments from the customers' accounts. Do note that regardless of the date you select here, the payments will always be entered into RVS on the day you are currently working in.

Finally you will receive a print out of the ACH Transmittal Register. This should correctly reflect the total number of accounts drafted and the total funds drafted. You may also receive a notice of any accounts that did not draft. This could be due to either incorrect information on the account, or the account's balance may be higher than the maximum draft amount allowed in your customer's configuration.
Please note that if you attempt to process a draft a second time you will receive a draft of zero accounts for $0.00, as all of your accounts should already have a payment applied for the day and a zeroed balance.

Reprocessing Drafts
Sometimes you may need to re-run a draft after making a correction. To do so, navigate to the Bank Draft Program like normal. This time, you will right-click on 3. Process Drafts. The program will ask you if you would like to re-create the draft, to which you can click Yes

The rest of the process is the same as a normal ACH Draft.
It is very important that you are on the same day that you originally drafted your accounts when you go to re-create the draft, otherwise you will not receive a correct transmittal. When you re-create, the program is looking for all Bank Draft payments issued on the current working day.